LOCATION:

Remote in TX, IL, IN, NY, NJ, DC, MD, or VA with up to 20% travel for events & programs

SCOPE AND RESPONSIBILITIES:

As the Director of Events, you will support the overall strategy, develop processes, and will be responsible for all logistical aspects of planning, coordinating, and implementing all events and programs—large and small, live, online and hybrid.

With a small team composed of staff and at times contractors and consultants, you will work closely with the VP of Operations and Strategic Initiatives to drive the events and programs that benefit our community. We will rely on the expertise and experience of the Director to make sure event concepts are practical and will produce the desired outcomes. 

This highly visible player-coach should enjoy collaborating with colleagues, motivating, and developing a high potential team, and serving as a trusted, creative, and proactive advisor to members of the senior leadership team. 

The Director will provide principal leadership for the direction of MCCA’s event strategy. The Director will regularly monitor performance and implement changes as needed while continuously analyzing the mid and long-term future impact of those plans. 

Specific Responsibilities:

• Lead the strategic development, management and execution of all in-person and virtual events including but not limited to conferences, gala, dinners, professional development programs, webinars, board meetings, and staff team gatherings. 
• Manage the RFP process for and selection of external event planner(s) and event related services to provide support, event management and execution of MCCA’s signature events: Pathways to Diversity Conference and Diversity Gala.  
• Update and draft event marketing communications for email and social media campaigns and develop a communication plan for the timing, frequency and distribution of those campaigns  
• Manage the nomination and selection process of annual MCCA awards presented in conjunction with signature events.  
• Partner with the membership and marketing teams to create sponsorship strategies, sponsor outreach, and secure financial support for all MCCA events. 
• Manage research, prepare findings, and assist in the evaluation and selection of invitee list for high profile events.  
• Responsible for assisting in preliminary/final program development, mobile app information/upload, member survey response questions/summaries, and overall meeting evaluations. 
• Negotiates and executes contracts with hotels, AV vendors, DMCs/tour companies, and other event vendors. Oversees management and administration of housing blocks, including arranging for staff housing, speakers, and VIP members.  
• Conducts site inspections as necessary for meeting locations (or other meetings) and participates in the site decision-making process.  
• Monitor registrations and track enrollment trends for all events and meetings. Organize pre- and onsite registration; train necessary staff and provide supporting materials to facilitate onsite management.  
• Budget development, cost management and financial reconciliation; identify opportunities for cost savings or revenue generating products/services as appropriate. 
• Monitor event safety protocols as it relates to COVID-19 and implement necessary event procedures.  
• Perform other job-related duties as requested. 

PREFERRED LOCATION:

New York/New Jersey, Chicago, DC, Maryland, Virginia or Texas or Remote

SCOPE AND RESPONSIBILITIES:

The Accounting Manager works to advance MCCA’s mission and vision through a variety of financial and accounting responsibilities. This newly created role reports to the Director of Finance the day-to-day accounting and finance functions of the organization, while identifying and implementing efficiencies. This role will be responsible for maintaining the general ledger, monthly reconciliations, processing incoming receipts and disbursements, processing bi-monthly payroll, and other financial transactions.

The Accounting Manager is a key member of the Finance team and will contribute to a team culture that is focused on effectively managing and adapting to change and identifying opportunities to find efficiencies, leverage technology, and strengthen the sustainability of MCCA.

Specific Responsibilities:

Accounting:

• Process complete, accurate and timely entry of financial data into the accounting system (QuickBooks Online), which includes the general ledger, receivables, payables, and payroll.
• Processes accounts and incoming payments in compliance with policies and procedures which includes cash receipts from the lockbox, mail deliveries, ACH/Wire transfers and making electronic and manual deposits as necessary.
• Prepares, sends and records invoices for products and services offered by MCCA.
• Maintain and process accounts payable, credit card accounts, and vendor files.
• Monitors accounts receivables and completes collection of all outstanding accounts including collaborating with internal points of contact on outreach to members and customers.
• Assist in the monthly reconciliations of sub-ledger and other business solutions to general ledger (e.g., PayPal, Salesforce).
• Perform reconciliations of cash receipts and sponsorship payments, membership dues, and prepares adjusting journal entries.
• Manage accounts receivable/sales transactions, including preparation of deposits, entry of credit card settlement receipts, preparation invoices, and collection of outstanding accounts.
• Manage and prepare 1099s.
• Assists the Director of Finance with duties and special projects as needed.

Payroll Processing:

• Gather and ensure that all information for bi-monthly payroll is entered and evaluated for accuracy, including 1099 and W2 staff.
• Maintain PTO schedule.
• Maintain system integrity and payroll accuracy by staying current with state, federal and/or system updates.
• Manage and process multi state payroll tax and regulatory compliance.
• Effectively manage MCCA’s staff payroll affiliated inquiries.
• Give suggestions on process enhancement.
• Assists on and completes necessary HR projects.

Benefits Administration:

• In conjunction with the Director of Finance, manage benefit portfolio and vendor relationships. These include Medical, Dental, Life, STD, LTD, FSA and 401K.
• Support onboarding process.
• Distribute benefits enrollment materials, collect forms and review for accuracy. Coordinate enrollment with carriers.
• Coordinate open enrollment process every May.
• Process and administer all leave-of-absence requests: medical, personal, disability and FMLA
• Provide reports, as requested.

PREFERRED LOCATION:

Chicago, New York/New Jersey, DC, Maryland, Virginia or Texas or Remote

SCOPE AND RESPONSIBILITIES:

As the Membership Manager, you will be a point of contact for 250+  member organizations, interacting with them routinely to renew memberships and track membership engagement. Success will be driven by your ability to both engage with existing members and cultivate relationships with new prospects.

In addition to managing day-to-day membership functions, you will drive the ongoing development and enhancement of MCCA’s Salesforce membership database. You will be the vendor liaison ensuring requirements and deadlines are met, knowing when to escalate any issues.

The ideal candidate for this position will bring a holistic, strategic, and visionary approach to using analytics, data, operational excellence, and technology to drive the organization’s membership development efforts. This player-coach should enjoy collaborating with colleagues, motivating, and developing a high potential team, and serving as a trusted, creative, and proactive advisor to the Chief Operating Officer, Director of Membership and other members of the operations team.

The Membership Manager will regularly monitor performance and implement changes as needed while continuously analyzing the mid and long-term future impact of those plans.

Specific Responsibilities:

• Manage membership renewal and all aspects of the membership invoice process, as well as, member onboarding / offboarding processes (in Salesforce and Basecamp). Work with the membership team to improve member/customer data processes.
• Serve as Membership’s second point of contact and respond to all member and nonmember inquiries in a timely manner.
• Utilize internal and external analytics, membership data, fundraising trends, and benchmarks to develop strategic plan-based goals and plans for revenue growth and membership engagement objectives.
• Monitor industry news and prospective member lists to identify opportunities for engagement.
• Plan and manage Salesforce related contracts as well as budgets and relationships with other vendors as required.
• Manage the Salesforce membership database to ensure the accuracy of member records and reports while maintaining overall data integrity.
• Communicate with business stakeholders on request prioritization and planning regarding Salesforce and other membership technology resources.
• Create, implement, and manage a formal process to prioritize introducing new Salesforce functionality and enhancement optimizing allocation of resources to meet strategic, operational and specific program/division needs.
• Design, develop and refine integrated data structures to meet the needs of internal and external stakeholders.
• Create, communicate, and enforce adherence to data management policies and procedures.
• Provide technical support and training for staff members.
• Analyze membership data and identify trends and opportunities within the membership. This may include analysis of member retention/attrition rates and other similar metrics.
• Track and maintain member participation and engagement statistics by creating reports and spreadsheets that clearly illustrate member involvement in MCCA.
• Perform other job-related duties as requested.