PREFERRED LOCATION:

New York/New Jersey, Chicago, DC, Maryland, Virginia or Texas or Remote

SCOPE AND RESPONSIBILITIES:

The Accounting Manager works to advance MCCA’s mission and vision through a variety of financial and accounting responsibilities. This newly created role reports to the Director of Finance the day-to-day accounting and finance functions of the organization, while identifying and implementing efficiencies. This role will be responsible for maintaining the general ledger, monthly reconciliations, processing incoming receipts and disbursements, processing bi-monthly payroll, and other financial transactions.

The Accounting Manager is a key member of the Finance team and will contribute to a team culture that is focused on effectively managing and adapting to change and identifying opportunities to find efficiencies, leverage technology, and strengthen the sustainability of MCCA.

Specific Responsibilities:

Accounting:

• Process complete, accurate and timely entry of financial data into the accounting system (QuickBooks Online), which includes the general ledger, receivables, payables, and payroll.
• Processes accounts and incoming payments in compliance with policies and procedures which includes cash receipts from the lockbox, mail deliveries, ACH/Wire transfers and making electronic and manual deposits as necessary.
• Prepares, sends and records invoices for products and services offered by MCCA.
• Maintain and process accounts payable, credit card accounts, and vendor files.
• Monitors accounts receivables and completes collection of all outstanding accounts including collaborating with internal points of contact on outreach to members and customers.
• Assist in the monthly reconciliations of sub-ledger and other business solutions to general ledger (e.g., PayPal, Salesforce).
• Perform reconciliations of cash receipts and sponsorship payments, membership dues, and prepares adjusting journal entries.
• Manage accounts receivable/sales transactions, including preparation of deposits, entry of credit card settlement receipts, preparation invoices, and collection of outstanding accounts.
• Manage and prepare 1099s.
• Assists the Director of Finance with duties and special projects as needed.

Payroll Processing:

• Gather and ensure that all information for bi-monthly payroll is entered and evaluated for accuracy, including 1099 and W2 staff.
• Maintain PTO schedule.
• Maintain system integrity and payroll accuracy by staying current with state, federal and/or system updates.
• Manage and process multi state payroll tax and regulatory compliance.
• Effectively manage MCCA’s staff payroll affiliated inquiries.
• Give suggestions on process enhancement.
• Assists on and completes necessary HR projects.

Benefits Administration:

• In conjunction with the Director of Finance, manage benefit portfolio and vendor relationships. These include Medical, Dental, Life, STD, LTD, FSA and 401K.
• Support onboarding process.
• Distribute benefits enrollment materials, collect forms and review for accuracy. Coordinate enrollment with carriers.
• Coordinate open enrollment process every May.
• Process and administer all leave-of-absence requests: medical, personal, disability and FMLA
• Provide reports, as requested.